Find the software seats we pay for but do not use
Minda reads the admin page of each tool you pay for and finds the seats nobody uses, with what they cost each month. It is a ready-made task for the SI agent in Minda Super Intelligence. It runs when you start it. It works with Google Sheets. You fill in [list of tools with admin page links] and [sheet link].
In Minda: Tasks → New → Browse tasks → Find the software seats we pay for but do not use. Minda Super Intelligence for Windows is coming soon.
- Finance
- The web
- Google Sheets
- For each tool in [list of tools with admin page…
- Flag seats with no sign-in in [30] days, people…
- Put it in [sheet link] or a table
- Finish with the three biggest savings and what…
What you get
Reads each admin page It opens the admin or billing page of each tool in your signed-in tab and reads the plan, price per seat and renewal date.
Last sign-in per user It reads the list of users with their last sign-in and flags seats unused for the number of days you set.
Other waste too It also flags people who have left, duplicate accounts and tools whose renewal is coming up.
Savings in a table The table shows seats paid, seats active, idle seats, their monthly cost, the renewal date and a suggested action.
Why use this?
Minda opens the admin page of each tool in your signed-in tab and reads the numbers there. It reads numbers from the page only, and it never removes a user, changes a plan or cancels anything. You get the three biggest savings and what to do before each renewal.
What it does
- When
- When you start it
- Works with
- The web, Google Sheets
- For
- Operations, Founders, Engineers
- You fill in
- [list of tools with admin page links], [sheet link]
How it works
- WhenWhen you start itSave it as a workflow to run it daily at 9am instead
- Step 1Opens each tool’s billing page
- Step 2Reads plan, price and last sign-ins
- Step 3Flags idle seats and duplicates
- Step 4Notes renewals within 45 days
- Step 5Totals the cost of idle seats
- ResultTop savings, nothing cancelled
For each tool in [list of tools with admin page links], open its admin or billing page in my signed-in tab and read the plan, the price per seat, the renewal date and the list of users with their last sign-in
Flag seats with no sign-in in [30] days, people who have left, duplicate accounts, and tools whose renewal is within [45] days
Put it in [sheet link] or a table: tool, seats paid, seats active, idle seats, monthly cost of idle seats, renewal date, suggested action
Finish with the three biggest savings and what to do before each renewal
Rules it keeps
The agent follows these on every run.
Read numbers from the page only
Never remove a user, change a plan or cancel anything
If a page needs access you do not have, say which
The full prompt
This is what the SI agent is asked to do. The parts in brackets are what you fill in.
Find the software seats we pay for but do not use. For each tool in [list of tools with admin page links], open its admin or billing page in my signed-in tab and read the plan, the price per seat, the renewal date and the list of users with their last sign-in. Flag seats with no sign-in in [30] days, people who have left, duplicate accounts, and tools whose renewal is within [45] days. Put it in [sheet link] or a table: tool, seats paid, seats active, idle seats, monthly cost of idle seats, renewal date, suggested action. Rules: read numbers from the page only; never remove a user, change a plan or cancel anything; if a page needs access you do not have, say which. Finish with the three biggest savings and what to do before each renewal.
Who is it for?
Operations and IT managers You pay for many tools and want the unused seats and the renewal dates in one table.
Founders watching costs You want to know what the idle seats cost before each renewal.
Engineering leads You manage developer tools and want to know which seats nobody uses.
Frequently asked questions
Does it cancel or change anything?
No. It never removes a user, changes a plan or cancels anything. It only reads and reports.
Do I need to be signed in?
Yes. It opens each admin or billing page in your signed-in tab. If a page needs access you do not have, it says which.
What counts as an unused seat?
A seat with no sign-in in the number of days you set. The default is 30 days.
What do I fill in?
A list of your tools with the link to each admin page, the days without a sign-in that count as idle, and a sheet link if you want one.
What do I get at the end?
The three biggest savings and what to do before each renewal.
Run this task in the Minda app
In Minda: Tasks → New → Browse tasks → Find the software seats we pay for but do not use. Minda Super Intelligence for Windows is coming soon.
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