Draft follow-ups for deals that went quiet
Minda finds deals that have gone quiet each weekday morning and drafts a short follow-up in your voice for each one. It is a ready-made task for the SI agent in Minda Super Intelligence. It runs weekdays at 8am. It works with Gmail, Google Sheets and HubSpot. You fill in [CRM or pipeline sheet link] and [stage].
In Minda: Tasks → New → Browse tasks → Draft follow-ups for deals that went quiet. Minda Super Intelligence for Windows is coming soon.
- Sales
Gmail- Google Sheets
- HubSpot
- In my sent Gmail and [CRM or pipeline sheet…
- Skip threads where they replied, asked me to…
- For each, draft a short follow-up in my voice…
- Finish with a table
What you get
Finds the quiet deals It lists every quote, proposal or offer with no reply for the days you set, and deals stuck in one stage too long.
Leaves people alone It skips threads where they replied or asked you to stop, closed deals and anything you followed up recently.
Drafts in your voice Each follow-up refers to what you last discussed and offers one easy next step, saved as a Gmail draft in the thread.
No surprise offers It adds no discounts or deadlines you did not set, and it never sends.
Why use this?
Minda checks your sent mail and your pipeline every weekday morning and drafts the nudge for each deal that has gone quiet. Each draft is saved in its thread for you to read, change and send yourself.
What it does
- When
- Weekdays at 8am
- Works with
- Gmail, Google Sheets, HubSpot
- For
- Sales, Founders
- You fill in
- [CRM or pipeline sheet link], [stage]
How it works
- WhenWeekdays at 8amRepeats Monday to Friday
- Step 1Scans your sent mail for offers
- Step 2Reads your pipeline sheet
- Step 3Lists deals with no reply
- Step 4Skips replied or closed deals
- Step 5Drafts a follow-up in each thread
- ResultA table of quiet deals and drafts
In my sent Gmail and [CRM or pipeline sheet link], list every quote, proposal or offer I sent that has had no reply for [5] business days, and every deal that has sat in [stage] for more than [7] days
Skip threads where they replied, asked me to stop, or the deal is marked closed, and anything I followed up in the last [5] days
For each, draft a short follow-up in my voice that refers to what we last discussed and offers one easy next step, and save it as a Gmail draft in the thread
Finish with a table: who, what was sent, days quiet, draft ready yes or no
Rules it keeps
The agent follows these on every run.
No discounts or deadlines I did not set
Never send
The full prompt
This is what the SI agent is asked to do. The parts in brackets are what you fill in.
Every weekday morning, find the deals that have gone quiet. In my sent Gmail and [CRM or pipeline sheet link], list every quote, proposal or offer I sent that has had no reply for [5] business days, and every deal that has sat in [stage, e.g. Proposal Sent] for more than [7] days. Skip threads where they replied, asked me to stop, or the deal is marked closed, and anything I followed up in the last [5] days. For each, draft a short follow-up in my voice that refers to what we last discussed and offers one easy next step, and save it as a Gmail draft in the thread. Rules: no discounts or deadlines I did not set; never send. Finish with a table: who, what was sent, days quiet, draft ready yes or no.
Who is it for?
Sales reps You send quotes and proposals and lose track of who has not answered.
Founders closing deals You follow up yourself and want the drafts written before you open your inbox.
Frequently asked questions
When does it run?
Weekdays at 8am once you save it as a workflow. You can also start it yourself.
Which deals count as quiet?
A quote, proposal or offer with no reply for 5 business days, or a deal in the same stage for more than 7 days. You can change both numbers.
Does it send the follow-ups?
No. It saves each follow-up as a Gmail draft in the thread and never sends. You choose which to send.
Who does it leave alone?
People who replied or asked you to stop, deals marked closed and anything you followed up in the last 5 days.
What do I get at the end?
A table with who, what was sent, days quiet and whether the draft is ready.
Run this task in the Minda app
In Minda: Tasks → New → Browse tasks → Draft follow-ups for deals that went quiet. Minda Super Intelligence for Windows is coming soon.
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