Draft replies to emails waiting on me
Minda finds the emails waiting on your reply each weekday at 5pm and saves a draft in your voice for each one. It is a ready-made task for the SI agent in Minda Super Intelligence. It runs weekdays at 5pm. It works with Gmail.
In Minda: Tasks → New → Browse tasks → Draft replies to emails waiting on me. Minda Super Intelligence for Windows is coming soon.
- Ops
Gmail
- Skip mailing lists, notifications and…
- For each, draft a reply in my voice, using my…
- Save each as a Gmail draft in its thread
- Finish with a list
What you get
Finds what waits on you It looks in the last 3 days of email for a direct question, a request, or a thread where you were the last one asked.
Leaves the rest alone Mailing lists, notifications and conversations you already answered are skipped.
Sounds like you Each draft uses your past sent emails to that person as the style guide, and stays short and specific.
Nothing goes out Each reply is saved as a Gmail draft in its thread, and it never promises a date, price or commitment you have not made.
Why use this?
Each email that is waiting on you gets an answer in your voice, saved as a draft in its thread. Where Minda lacks a fact, it writes TODO in the draft and says what it needs.
What it does
- When
- Weekdays at 5pm
- Works with
- Gmail
- For
- Everyone
- You fill in
- Nothing, it works as it is
How it works
- WhenWeekdays at 5pmRepeats Monday to Friday
- Each runMinda does the taskEvery weekday evening, find emails from the last [3 days] that wait on a reply from me: a direct question, a request, or a thread where I was the last one asked.
- ThenTasks shows what it didOpen it there to read the result and ask for changes
Skip mailing lists, notifications and conversations I already answered
For each, draft a reply in my voice, using my past sent emails to that person as the style guide: short, specific, and answering what they asked
Save each as a Gmail draft in its thread
Finish with a list: who wrote, the topic, the draft in one line, and which drafts need my input before sending
Rules it keeps
The agent follows these on every run.
Never send
Never promise a date, price or commitment I haven't made
When the reply needs a fact you don't have, write TODO and what you need in the draft
The full prompt
This is what the SI agent is asked to do. The parts in brackets are what you fill in.
Every weekday evening, find emails from the last [3 days] that wait on a reply from me: a direct question, a request, or a thread where I was the last one asked. Skip mailing lists, notifications and conversations I already answered. For each, draft a reply in my voice, using my past sent emails to that person as the style guide: short, specific, and answering what they asked. Save each as a Gmail draft in its thread. Rules: never send; never promise a date, price or commitment I haven't made; when the reply needs a fact you don't have, write TODO and what you need in the draft. Finish with a list: who wrote, the topic, the draft in one line, and which drafts need my input before sending.
Who is it for?
People behind on replies You have questions and requests sitting in your inbox and want a draft waiting for each one.
People who write many replies You want first drafts in your own voice that you read, edit and send yourself.
Frequently asked questions
Will it send my replies?
No. It never sends. It saves each reply as a Gmail draft in its thread, for you to read, change and send.
How does it know my voice?
It uses your past sent emails to that person as the style guide. Drafts are short, specific and answer what they asked.
What does it do when it lacks a fact?
It writes TODO and what it needs in the draft.
When does it run?
Every weekday at 5pm once you save it as a workflow. You can also start it yourself.
What do I get at the end?
A list of who wrote, the topic, each draft in one line, and which drafts need your input before sending.
How far back does it look?
It looks at the last 3 days of email. You can change the number before you start it.
Run this task in the Minda app
In Minda: Tasks → New → Browse tasks → Draft replies to emails waiting on me. Minda Super Intelligence for Windows is coming soon.
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