Triage and label my Gmail inbox every morning
Minda sorts your Gmail inbox into six groups every morning at 7am and applies labels only after you say yes. It is a ready-made task for the SI agent in Minda Super Intelligence. It runs daily at 7am. It works with Gmail. You fill in [VIP people or domains] and [label names].
In Minda: Tasks → New → Browse tasks → Triage and label my Gmail inbox every morning. Minda Super Intelligence for Windows is coming soon.
- Ops
Gmail
- For Needs reply and Needs action, write one…
- Treat mail from [VIP people or domains] as…
- Show me the groups, then ask
- Apply them only after I say yes, in my…
What you get
Six clear groups Mail from the last 24 hours goes into Needs reply, Needs action, Waiting on others, FYI, Promotions or Receipts.
One line per action For Needs reply and Needs action it writes who wrote, what they want and by when.
VIPs go to Needs reply Mail from the people or domains you list is treated as Needs reply.
Labels only with your yes It shows you the groups first and applies Gmail labels only after you say yes.
Why use this?
Every email from the last 24 hours goes into a group, with who is waiting on you and for what. Nothing changes in Gmail until you approve the labels.
What it does
- When
- Daily at 7am
- Works with
- Gmail
- For
- Everyone
- You fill in
- [VIP people or domains], [label names]
How it works
- WhenDaily at 7amRepeats every day
- Each runMinda does the taskEvery morning, sort my Gmail inbox from the last [24 hours] into groups: Needs reply, Needs action, Waiting on others, FYI, Promotions, Receipts.
- ThenTasks shows what it didOpen it there to read the result and ask for changes
For Needs reply and Needs action, write one line each: who, what they want, and by when
Treat mail from [VIP people or domains] as Needs reply
Show me the groups, then ask: apply these as Gmail labels [label names]?
Apply them only after I say yes, in my signed-in Gmail tab
Finish with the count per group and the oldest email still waiting on me
Rules it keeps
The agent follows these on every run.
Decide from the email itself, not just its title line
If you can't tell, put it under 'check'
Don't archive, delete or reply
The full prompt
This is what the SI agent is asked to do. The parts in brackets are what you fill in.
Every morning, sort my Gmail inbox from the last [24 hours] into groups: Needs reply, Needs action, Waiting on others, FYI, Promotions, Receipts. For Needs reply and Needs action, write one line each: who, what they want, and by when. Treat mail from [VIP people or domains] as Needs reply. Rules: decide from the email itself, not just its title line; if you can't tell, put it under 'check'. Don't archive, delete or reply. Show me the groups, then ask: apply these as Gmail labels [label names]? Apply them only after I say yes, in my signed-in Gmail tab. Finish with the count per group and the oldest email still waiting on me.
Who is it for?
People with a full inbox You get more email than you can read and want it sorted before the day starts.
People who owe replies You want to see who is waiting on you and which email has waited longest.
Frequently asked questions
When does it run?
Every day at 7am once you save it as a workflow. You can also start it yourself at any time.
Will it archive, delete or reply to my email?
No. It does not archive, delete or reply. It applies labels only after you say yes.
What if it cannot tell which group an email belongs in?
It puts the email under 'check' instead of guessing. It decides from the email itself, not only its title line.
What do I fill in?
The people or domains you count as VIPs, and the label names you want Gmail to use.
What do I get at the end?
The count per group and the oldest email still waiting on you.
Where are the labels applied?
In your signed-in Gmail tab, after you approve them.
Run this task in the Minda app
In Minda: Tasks → New → Browse tasks → Triage and label my Gmail inbox every morning. Minda Super Intelligence for Windows is coming soon.
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