Reply to meeting requests with three free slots
Minda answers each meeting request with a draft that offers three times that are really free on your calendar. It is a ready-made task for the SI agent in Minda Super Intelligence. It runs when a new email arrives. It works with Gmail and Google Calendar. You fill in [my working hours].
In Minda: Tasks → New → Browse tasks → Reply to meeting requests with three free slots. Minda Super Intelligence for Windows is coming soon.
- Ops
Gmail- Google Calendar
- For each, read my calendar for the next [10]…
- Draft a reply in my voice that offers the three…
- Finish with each request, the slots offered and…
What you get
Finds meeting requests It checks each new email since the last run that asks to meet, talk or find a time.
Reads your real calendar It reads your calendar for the days ahead and picks three free slots within your working hours.
No clashes It skips slots that overlap anything, including tentative events, and times back to back with another meeting.
Time zone and length The draft writes out the time zone, matches any length they mentioned and asks them to pick one.
Why use this?
Minda reads your calendar so the three slots it offers are really free. Each reply is a Gmail draft in the thread. It creates, moves or declines no event until you confirm the slot they picked.
What it does
- When
- When a new email arrives
- Works with
- Gmail, Google Calendar
- For
- Everyone, Sales
- You fill in
- [my working hours]
How it works
- WhenWhen a new email arrivesSaved as an hourly check: each run looks at what arrived since the last one
- Step 1Picks out requests to meet
- Step 2Reads the next 10 working days
- Step 3Skips busy and back-to-back times
- Step 4Picks three free slots
- Step 5Drafts a reply with the slots
- ResultA draft offering slots, nothing booked
For each, read my calendar for the next [10] working days and pick three slots that are really free: within [my working hours], not back to back with another meeting, and matching any length or time zone they mentioned
Draft a reply in my voice that offers the three slots with the time zone written out and asks them to pick one, and save it as a Gmail draft in the thread
Finish with each request, the slots offered and whether the draft is ready
Rules it keeps
The agent follows these on every run.
Never offer a slot that overlaps anything on my calendar, including events marked tentative
Never send
Do not create, move or decline any event until I confirm the slot they picked
The full prompt
This is what the SI agent is asked to do. The parts in brackets are what you fill in.
When new email arrives, check each email since the last run that asks to meet, talk or find a time. For each, read my calendar for the next [10] working days and pick three slots that are really free: within [my working hours], not back to back with another meeting, and matching any length or time zone they mentioned. Draft a reply in my voice that offers the three slots with the time zone written out and asks them to pick one, and save it as a Gmail draft in the thread. Rules: never offer a slot that overlaps anything on my calendar, including events marked tentative; never send. Do not create, move or decline any event until I confirm the slot they picked. Finish with each request, the slots offered and whether the draft is ready.
Who is it for?
People who schedule often You get many requests to meet and want a reply with times ready to send.
Sales reps and founders You book calls with prospects and want slots that never clash with your day.
Frequently asked questions
Does it book the meeting?
No. It books nothing and creates, moves or declines no event until you confirm the slot they picked.
How does it choose the slots?
It reads your calendar for the next working days and offers three that are free, within your working hours and not back to back with another meeting.
Does it count tentative events?
Yes. It never offers a slot that overlaps anything on your calendar, including events marked tentative.
Does it send the reply?
No. It saves the reply as a Gmail draft in the thread, and you send it yourself.
What do I fill in?
Your working hours and how many working days ahead to look. The default is 10 working days.
Run this task in the Minda app
In Minda: Tasks → New → Browse tasks → Reply to meeting requests with three free slots. Minda Super Intelligence for Windows is coming soon.
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